GDPR – How Moodle can help

If you have users on your site who users who are residents of Europe, then there are new GDPR requirements that are legally binding on your organisation. They relate to enforcing more rigorous processes for your users data privacy and your policies. These processes can be seen as improving our practices, and giving people more control over their personal data.

Two plugins are being added to Moodle to allow administrators to add a site policy that must be agreed to, and to allow users to see their personal data, and request it be removed if required (requests can be accepted or denied). This is an overview of how you can use Moodle to assist with complying with GDPR laws.

Data Privacy

This plugin will allow users to request to have their personal data removed and/or request a copy of their personal data.

Privacy Officer

You can create a role for a Privacy Officer (PO) in your site. Moodle originally referred to this role as a Data Protection Officer (DPO). PO is probably more appropriate.

A Privacy Officer can respond to data requests and see requests made, and requests denied, approved or awaiting approval and manage a Data Registry. If there is no-one with this role, the Administrator can respond to data requests and manage the Data Registry. There are permissions required for the Privacy Officer role.

Data requests

If a user requests a copy of their personal data, the PO can accept the request, and personal data that is held by Moodle can be downloaded in .json format.

If a user requests that their personal data is deleted, the request can be accepted or denied. NOTE: approving a request to remove personal data will delete the user, and the user can no longer use the site.

Policies­

This plugin will handle agreements for users of your site and privacy procedures – you need a web page with a clear and easy to read policy with information about users’ rights, how and why personal data is held, etc. An example Moodle Policy page is at https://moodlecloud.com/app/privacy .

Age of consent

On sites with self-registration allowed, you can ask users to verify their age before displaying the sign-up page. This helps protect your site from minors signing up without parental/guardian consent. An email address is provided to minors for further assistance.

Further Notes:

  1. Once user has passed the age check, they will see a link to the Policy Agreement, and have to acknowledge that they ‘understand and agree’ before logging in as usual.
  2. Existing users – once you set up the Policies page, when they next log in, existing users will see the new Policy page, and have to agree before logging in.
  3. You can set the age of consent for different countries. Default is 16. For sites used in other countries, the country codes to use can be found at Wikipedia.
  4. Once you have set the URL to a site policy, you can see it at <your site name>/user/policy.php ­

So how can I set this up in Moodle?

If you have the plugins in your site, in the Administration area, under Users – the TVC administrator will see a new area called Privacy and policies.

For further information, see Moodle documentation.

H5P Moodle Plugin – Tips for getting started

The H5P Moodle plugin is here! It is still quite a new plugin, but has excellent functionality!

See the H5P website for information about the amazing interactive options.

When you first download the plugin, you will need to install the content types that you want to use. Here are some tips that may help you get going.

Get familiar with the options

02There are heaps of content types available to use! Some of the most popular are:

  • Interactive video
  • Course presentation
  • Accordion
  • Chart
  • Find multiple hotspots
  • Drag and drop
  • Memory game
  • Timeline

You would be wise to check these out at the H5P web site before downloading them into your Moodle site. There are heaps of them and the list is growing…

How large is your site?

Do you have a small number of people creating content on your site – or maybe it’s just you?

If so, then you can have fun and download content types as you need them!

If you have a larger site, then you may want to restrict the number of activity types. The main reason for this is that it could be overwhelming for your course creators if there are too many options to start with.

You may decide to install all of them, it’s your call.

Note: Once a content type is uploaded there is currently no option to remove it.

The delete option has not been implemented in the Moodle H5P plugin as yet. If required, you can hide content types from your teachers (see instructions below).

Downloading content types

Many content type activities are available for you to install. To access these:

  1. Go to a course and turn on editing
  2. Add an H5P activity
  3. Click on the Editor options dropdown
  4. Click on All
  5. Click on Get to download the content type you require
  6. Go to [your site name]/mod/hvp/library_list.php
  7. Notice that the option is in the list

Don’t forget – once the content type is uploaded, there is currently no option to remove it.

03

Hiding installed content types

Do you want to prevent other content types from being downloaded?

  1. Go to [your Moodle URL]/admin/settings.php?section=modsettinghvp
    • Download button = never show
    • Use H5P Hub = untick
  2. Once these settings are in place, even you will not be able to install content types using the method described above. You will need to download the plugin from the H5P site and upload it to your Moodle site from [your Moodle URL]/mod/hvp/library_list.php. Of course you could temporarily reverse steps 1 and 2 above instead.

04

Prevent editing teachers from using particular content types

Have you downloaded a content type that you don’t want your teachers to see?
05If you want to restrict your editing teachers from using particular content types that are downloaded on your site:

  1. Go to [your Moodle URL]/mod/hvp/library_list.php and tick the Restricted box for the activities that you do not want used
  2. Go to the permissions for an Editing Teacher
  3. Search for H5P
  4. Use restricted libraries = Not set

Note: the teacher can see other content types but cannot download them. This may be frustrating or confusing for the teacher.

Limitations

Please note – there are concerns with using H5P:

  1. It is currently possible for people with programming skills to cheat in H5P interactions and obtain the full score without knowing the correct answers. H5P activities should not be used for exams or similar. I recommend you use the Moodle quiz instead.
  2. A content type that you install could inadvertently have content that may harm your site. As Administrator, you should know that the security of your Moodle site may rely on the ability of a third party to audit and sanitise HTML5/JavaScript code that may be uncontrollably installed with H5P. Admins are strongly advised to get familiar with the permission/restriction system of the plugin and pay attention to the plugin configuration.

Possible issues you may come up against

Issue Possible solution
You can’t restrict the activities? Check your permissions. mod/hvp:restrictlibraries should = Allow

06

You can’t download all the activities? Check your permissions. mod/hvp:updatelibraries should = Allow

07

You can’t download the Questionnaire? If you go to [your Moodle URL]/admin/settings.php?section=modsettinghvp, you can see that this requires a Learning Record Store to function properly.

EdVET 2017 Recap

The EdVET 2017 conference was held on Friday 29 April 2017 in Docklands, Melbourne. A month on and the eWorks team are still thrilled by the success of the day. Here is a short summary of the conference.

In April, eWorks held the inaugural EdVET conference together with the International Specialised Skills Institute (ISS) and Chisholm’s Professional Educator College in Melbourne. After many years hosting the conVerge conference the eWorks team was excited to be back in the conference space with some great speakers lined up.

International guest speaker Trina Hoefling kicked off the day with an enlightening keynote panel discussion alongside Phillip Murphy and Geoff Young. Trina engaged the audience with a highly informative panel style presentation discussing how a student focused approach and simple effectiveness strategies will guarantee positive outcomes.

The agenda for the day then saw a range of topics covered, from using social media to attract and support learners, and using technology to meet student expectations through to developing training to suit industry needs and quality assurance. There was truly something for everyone.

Andrew Douch closed the day on a high with his keynote on technology that amplifies learning in the classroom. Andrew, as usual, delivered his highly polished showmanship combined with a sound understanding of issues facing contemporary educators and innovative solutions, leaving the audience with much food for thought.

What did the attendees think?

We have received a lot of positive and helpful feedback following the event, including:

  • “Words cannot describe the excellence and generosity represented by these two exceptional speakers / facilitators!”
  • “Andrew has inspired me to make my students become self-directed learners.”
  • “An inspiring, light bulb moment filled day of learning and sharing knowledge.”
  • “Enjoyed the day on a whole host of levels and went away inspired.”

What’s next?

eWorks are excited to be working with ISS Institute and Professional Educator College again later this year to host blog and RSS pioneer Alan Levine. Watch this space!

Do you know who Andrew Douch is? Six reasons why you should

Andrew_Douch_croppedAndrew Douch is an independent education technology expert with 22 years’ classroom experience. He has won numerous awards for his work with emerging technologies in education, including the Microsoft Worldwide Innovative Teacher of the Year. His mantra is ‘You don’t need to be very good with technology to do very good things with technology’.

Here he offers six tools to bring excitement to the classroom, and gives us a sneak peak at his EdVET 2017 presentation.

Gone are the days when teachers needed to be tech-savvy to harness the power of technology to make learning more engaging, exciting, and participatory. Today, even non-technical teachers can do novel things at little expense, that just a few years ago were either inconceivable or costly.

At EdVET 2017 Andrew’s workshop will cover a range of emergent tools which bring excitement to the classroom, improve learning outcomes and capture the interest of students. Andrew has found that each of these tools has made a real difference in the classroom because they meet (at least most) of the following criteria.

E – Easy.  They are easy enough for non-technical teachers to use.
N – New.  They allow teachers to do something not possible without the tool.
G – Gainful. They are focused on pedagogy and improving student learning outcomes.
A – Available, They are Affordable and available, and therefore easy to adopt and share with colleagues.
G – Gives Back Time.  Once learned, they save more time than they took to learn.
E – Exciting. Students want to use them, without needing to be reminded, nagged or bribed.

EdVET 2017

At EdVET 2017 in April Andrew Douch will join a team of bright minds in online and technology-enhanced education including international speaker Trina Hoefling, a virtual management pioneer, author and co-founder of The Smart Workplace. Presentations will include:

  • Teaching tomorrow’s workforce today
  • The many faces of social media: Attracting, supporting and retaining learners
  • Using tech to meet rapidly changing ESOL student expectations
  • Towards a Moodle quality assurance framework.

For more information and to register for this inspiring event please visit the EdVET 2017 website.