Integrate your business systems with your LMS

Debbie Scully

Debbie has been actively involved in e-learning since mid-1990—when she moved from being a traditional educator into the e-learning space—and never looked back. Debbie’s focus is on the application of quality driven outcomes through stringent project management processes in the development and delivery of online learning. She is a firm believer that digital learning delivery doesn’t need to be difficult. Read on for one, big example of how to keep things clean and easy.

If I had a dollar for every time…

I meet with prospective clients and they ask me whether our LMS will integrate with a business system that is of high importance to them…well, I would have paid off my mortgage by now. Actually the TVC delivery platform offers far more than a learning management system (LMS), but for the sake of keeping things simple today let’s just say we are talking about whether or not we can integrate an LMS and another business system. The short answer? Yes – absolutely yes!

Credit: arrows, by Dean Hochman

Why the need to integrate?

Businesses don’t want important data sitting separately in several databases. It’s messy, a bit of a headache and wastes time and money. Are you nodding in agreement? In the case of registered training organisations (RTOs,) we are usually talking about integrating a student management system (SMS) with our delivery platform (that includes an LMS). This is because the SMS is the place where all student information is recorded when a student enrols, including course name and dates. Without integration into the LMS, clients would need to manually add student names and teachers would need to create courses and add the relevant students to the courses. Not only is this an unnecessary waste of time in a time-poor education sector, errors can be made during such manual processes.

How does integration work?

Integration from an SMS to an LMS usually means that each night or early morning all new students who have been added are rolled over into the LMS automatically. Some integrations include enrolment into courses and, in a few cases, the integration process actually creates the course shell with the students already enrolled.

What about student results?

The next level of integration would be to push the student results back into the SMS. Since the SMS is the key area that auditors review, the LMS seamlessly provides the evidence required as part of an audit. Suddenly your job becomes so much simpler.

What else is possible?

Just about anything really. Our Moodle-based LMS has the flexibility to integrate with many systems. HR systems are an obvious integration option, where the LMS stores business critical information about staff. If you’re not sure, simply ask us.

Contact eWorks to discuss your integration needs.